Trust Accounting Software

Accounting You Can Trust

Every owner entity gets its own trust account in the owner's name, so funds are never commingled and the money never sits in your brokerage account. Hold reserves, keep early rent until it's due, and send owner payouts automatically, with no reconciliation first.

Hemlane | Trust Accounting Software

4.8 ★

Capterra and Software Advice from 227 reviews

2026

Capterra Shortlist and Software Advice front runner

A-

BBB rating Accredited Business

$1.8B

Payments processed
through Hemlane

50

available states, serviceable nationwide

Trust Accounting, Simplified On Your Terms

No commingling of funds

Every owner entity has a separate virtual trust account with a ledger and automatic reconciliation.

QuickBooks integration

Property managers and their clients can send transactions automatically to QuickBooks.

Automatic payouts

Clearing accounts get reconciled daily with automatic payout schedules to your clients.

Why Hemlane

Why landlords and property managers choose Hemlane trust accounting software

Hemlane is trust accounting software for landlords, property managers, real estate agents and brokerages. It gives every owner entity its own trust account in the owner's name, reconciles your clearing account daily, and keeps reserves, owner payouts and statements in one reconciled record.

01

Keep each owner's money separate

What you need

Funds kept separate for each owner, so one owner's balance never pays another owner's bills.

With Hemlane

Each owner entity gets its own trust account, set up in the owner's name, with its own ledger. Balances never mix, so one owner's request can't draw on another owner's money.

02

Reconcile without the month-end scramble

What you need

A clearing account that matches the bank, without days of manual work.

With Hemlane

Sync your clearing account and Hemlane reconciles it daily. Offline payments reconcile within seconds, and anything unreconciled stays on your list until the balance is back to $0. Owner payouts run automatically, without a lengthy reconciliation first.

03

Reserves and owner payouts on your terms

What you need

Repair money set aside before an owner gets paid.

With Hemlane

Hold a reserve and set a payout schedule for each owner, so money for property expenses is there before payouts go out.

04

Pay repairs and bills from the owner's funds

What you need

Vendors paid when the work is done, not when the next disbursement comes around.

With Hemlane

Repairs and bills are paid straight from the owner's funds, so vendors don't wait for a fixed disbursement window.

05

Owner statements that trace to the bank

What you need

Statements owners can understand and you can stand behind.

With Hemlane

Statements show rent collected, management fees, repairs paid and the amount disbursed. Every line ties to a bank transaction, lease or entity.

06

Records you can hand to your broker or auditor

What you need

Complete financial records, ready when someone asks to see them.

With Hemlane

Owner statements, expense records and year-end tax prep all come from the same reconciled ledger, and every transaction syncs to QuickBooks automatically.

Built for you

Does this sound like you?

If any of these sound familiar, here's how Hemlane helps.

I'm worried about commingling owner funds.

Each owner entity has its own trust account in the owner's name, so funds never blend.

Month-end reconciliation takes days.

Owner payouts run automatically with no lengthy reconciliation first, and offline payments balance to $0 in seconds.

Our broker has to sign off on the trust account.

Separate owner ledgers, daily reconciliation and records you can hand over. Check your state's trust account rules too.

Owners want to be paid on different days.

Set an automatic payout schedule for each owner.

I need to keep a reserve for repairs.

Hold a reserve per owner so funds are there before a payout goes out.

A vendor needs to be paid before the next disbursement.

Pay repairs and bills directly from the owner's funds, with no fixed disbursement window.

Owners ask where their money went.

Send owner statements where every line traces back to a bank transaction, lease or entity.

We keep our books in QuickBooks.

Every transaction syncs to QuickBooks automatically, for you and your clients.

I track security deposits for a lot of tenants.

Track security deposit activity alongside every other transaction for the property.

Owners and self-managing landlords
Property managers
Real estate agents
Brokerages

Hemlane Trust Accounting

Trust accounting software features, from rent received to owner payout

Track, reconcile and pay out owner funds in the same place you collect rent and coordinate repairs.

01

A separate trust ledger for every owner and entity

Each owner entity has its own trust account, set up in the owner's name rather than yours, with its own ledger. The owner has full access to it, and you carry less liability for holding their money. Balances never blend, so a request for one owner can never draw on another owner's money, even when one owner holds properties in several entities.

Use it when

You manage rentals for several owners

An owner holds properties in more than one LLC

An owner asks for their current balance

Owner Ledgers

Owner Ledgers

02

Daily clearing account reconciliation

Sync your clearing account and Hemlane reconciles it daily, with automatic payout schedules to your clients. Offline payments reconcile within seconds. Any unreconciled transaction stays on your list until the balance is back to $0. Owner money sits in each owner's own trust account, so your clearing account only handles offline payments, like rent paid in cash, and payouts never wait on a lengthy reconciliation.

Use it when

Owner payouts shouldn't wait on a month-end reconciliation

A check or other offline payment needs to post right away

A tenant pays rent in cash

Reconcilliation

Account reconcilliation

03

Reserves and payout schedules per owner

Hold a reserve for every owner and schedule payout disbursements on your terms. Repairs and bills are paid directly from the owner's funds, so vendors get paid without waiting on a fixed disbursement window. Rent paid early stays in the owner's trust account until the due date. When an owner's balance runs low, Hemlane can top it up automatically from the owner's account, so bills don't wait.

Use it when

An owner needs money set aside for repairs

You want owner payouts on a schedule you set

A vendor bill can't wait for the next disbursement window

Owner Payouts

Reserved payouts

04

Management fees, accounted for

Set your fee as a fixed amount or a percentage. It lands in your PM Ledger, and Hemlane pays it out to your business account automatically, daily, weekly or monthly. Every owner statement lists your management fee on its own line, right alongside rent collected and repairs paid.

Use it when

You take your fee as a fixed amount or a percentage of rent

An owner asks to see your fee on their statement

You want your fees paid out to you automatically

Rent Payment

Management fees

05

Owner statements

Statements are emailed to your owners automatically, and every repair line opens its invoice. Each one shows rent collected, management fees, repairs paid from owner funds and the amount disbursed. Every line item ties to a bank transaction, lease or entity.

Use it when

An owner asks where their rent and repair money went

It's time to send statements to every owner

An owner wants to know what's behind a line item

Owner statements

06

An audit trail you can hand over

Track expenses and monitor cash flow in one reconciled ledger, the same source behind your owner statements, expense records and year-end tax preparation. Every payout and contribution goes to QuickBooks automatically, line by line, for you and your clients. Hemlane also prepares each owner's Schedule E and files 1099s for repairs coordinated in Hemlane. Your records stay accurate and audit-ready.

Use it when

Your broker or a state auditor asks for records

You're pulling records for year-end tax preparation

Your accountant wants every transaction in QuickBooks automatically

Records

Audit Trail

07

Rent collection and security deposits

Rent collection comes with $0 ACH fees, and you keep 100% of late fees. Security deposit activity stays tracked alongside every other transaction for the property.

Use it when

You want rent collected with no ACH fees

A new tenant's security deposit needs to sit with the property's other transactions

A tenant pays late and you want to keep the late fee

Money In

See Hemlane with your own trust accounts

Set up owner ledgers, reconcile your clearing account and schedule owner payouts in one place.

Who's it for

Trust accounting software for every portfolio size

Hemlane trust accounting handles everything from 1 to 2,000 units. Agents use it for their first few client rentals, and property managers and brokerages use it to keep ledgers, reconciliation, payouts and statements in order across hundreds of doors.

Rental units managed

1
10
50
200
500
2000

1 to 10 units

Self-managing landlords and real estate investors

Manage your rentals your way, with the flexibility to do more.

  • Per-owner ledgers built in
  • $0 ACH fees, with 100% of late fees to you
  • Security deposit activity tracked with every transaction

1 to 100 units

Investors with properties in several entities

Keep each LLC's money in its own ledger, all from one account.

  • A separate ledger for every owner entity
  • Transactions sent to QuickBooks automatically

10 to 200+ units

Property Managers

Ledgers, reserves, payouts and statements for every owner you manage.

  • Admin, Leasing and Management roles
  • Owner statements traced to bank transactions
  • Automatic QuickBooks sync

50 to 250+ units

Real Estate Brokerages

Add property management without building a back office.

  • Unlimited users for yor agents
  • A separate ledger for every owner

Up to 2000 units

Large property managers and brokerages

Including portfolios of 1,000+ doors

  • Daily clearing account reconciliation
  • Payout schedules set per owner

A Few Doors and Growing

Real Estate Agents

Manage rentals for your buy and sell clients and keep their money separate.

  • Daily clearing account reconciliation
  • Owner statements for every client

At every portfolio size

  • A separate ledger for every owner entity
  • Daily clearing account reconciliation
  • Reserves and payout schedules per owner
  • Repairs and bills paid from owner funds
  • Owner statements traced to bank transactions
  • Automatic QuickBooks sync

From your first rental to 2,000 units, Hemlane grows with your portfolio.

COMPARE FEATURES

Hemlane trust accounting software features at a glance

Everything included in Hemlane lease management.

Feature

Why it matters

What you get with Hemlane

Who's it FOR

Built for

Built for anyone holding money for owners

Property managers, real estate brokerages and agents managing rentals for clients

Reviews

Other managers' experience matters

4.8 on Capterra (227 reviews) and G2 (25 reviews); BBB A-, Accredited

Owner funds

Owner ledgers

Each owner's balance has to stand on its own

A trust account in the owner's name, with its own ledger, for every owner entity

No commingling

One owner's money can't pay another owner's bills

Balances never blend between owners

Security deposits

Deposits need to be tracked by tenant and property

Tracked alongside other property transactions

Reconciliation

Clearing account reconciliation

Your clearing account should match the bank

Automatic, daily

Offline payments

Checks and other payments still need to match your books

Reconciled within seconds

Early rent

Rent paid early shouldn't go out before it's due

Held in the owner's trust account until the due date

Payouts and statements

Reserves

Repairs need money on hand

Set per owner

Payout schedules

Owners get paid on a predictable date

Automatic, set per owner

Bills and repairs

Vendors shouldn't wait for a disbursement date

Paid directly from the owner's funds

Owner statements

Owners need to see where their money went

Every line traces to a bank transaction, lease or entity

Management fees

Fees have to leave the trust account correctly

Shown on every owner statement; paid out to you automatically from your PM Ledger

Records and integrations

Audit-ready records

Brokers and auditors ask for documentation

Statements, expense records and year-end tax prep from one reconciled ledger

QuickBooks

Your accountant may work in QuickBooks

Every payout and contribution sent automatically, line by line

Tax forms

Owners need year-end records

Schedule E prepared; 1099s filed for repairs coordinated in Hemlane

Money in and team

Rent collection

Fees add up across owners and units

$0 ACH fees; 100% of late fees go to you

Team access

Staff need the right permissions

Admin, Leasing and Management roles · unlimited users

Hemlane trust accounting software features. Pricing at https://www.hemlane.com/pricing/

Learn more about Hemlane

See how Hemlane can streamline your trust accounting workflow.

Long-term rentals, under control.

Whether you’re an owner, property manager, real estate agent, or brokerage, Hemlane provides a professional, stress-free way to manage your rentals with AI and real human support.

“Their team is consistently responsive—whether it’s handling tenant maintenance requests or assisting us directly, they move fast and communicate clearly. What really sets Hemlane apart is the tech.”

Zach S., Owner

Braddock Investment Group

“Hemlane has consistently demonstrated exceptional customer service, prompt responsiveness, and efficient issue resolution, making them a standout choice for property management.”

Carla A., Owner

Capterra Shortlist 2026

★★★★★

Capterra Best Value 2026

★★★★★

Software Advice Front Runners 2026

★★★★★

Answers to your questions

Get Started with Hemlane

Keep each owner's money separate

Track, reconcile and pay out owner funds with Hemlane.