12 Best Landlord Software (with Free Options)
Managing rental properties can be challenging without the right tools. Landlord software simplifies tasks like applicant tracking and accounting, allowing landlords to focus on what matters most—running their business. In this article, we’ll explore the 12 best free landlord software options available in 2025, highlighting their key features, standout qualities, and ideal users. Let’s dive in!
What is Property Management Software?
Property management software is a specialized tool designed to help property managers, landlords, and real estate investors efficiently oversee their rental properties. This software automates and streamlines various back-office, financial, and administrative tasks, making property management more manageable and less time-consuming. Typically, property management software offers a comprehensive suite of tools within a single platform, including rental accounting, maintenance request handling, lease management, tenant screening, and rent payment processing. By leveraging these tools, property managers can enhance their operational efficiency, improve tenant satisfaction, and ultimately, maximize their rental income.
Key Features to Look for in Rental Property Management Software
When selecting rental property management software, it’s crucial to consider the features that align with your specific needs. Here are some of the most important features to look for:
- User-Friendly Interface: The software should be easy to set up and navigate, even for beginners, ensuring a smooth user experience.
- Rental Accounting: Look for robust rental accounting features, including online rent collection, rent payment processing, and comprehensive financial reporting.
- Maintenance Request Management: The software should allow tenants to submit maintenance requests online and enable property managers to track and manage these requests efficiently.
- Lease Management: Essential tools include lease agreement templates, electronic signatures, and lease renewal reminders to streamline lease management.
- Tenant Screening: Ensure the software offers a tenant screening report that includes tools such as credit checks, background checks, and rental history verification.
- Online Rent Payments: The ability for tenants to make online rent payments and for property managers to track and manage these payments is crucial.
- Property Management Features: Look for features specifically designed for property managers, such as property listing syndication, property marketing, and property showing management.
- Customer Support: Multiple customer support channels, including phone, email, and online chat support, are essential for resolving issues quickly.
- Integrations: The software should integrate with existing software and platforms, such as accounting software, payment gateways, and other property management tools.
By considering these key features, you can find the best property management software that meets your specific needs and helps you manage your rental properties efficiently.
1. Hemlane
Overview
Hemlane offers a robust property management solution designed to simplify every aspect of the rental lifecycle. With its intuitive interface and powerful features, Hemlane is perfect for landlords looking to save time and provide exceptional tenant experiences.
Key Features
- Online rent collection with auto-pay options, allowing landlords to collect rent payments online efficiently.
- 24/7 repair coordination.
- Tenant screening and lease management.
- Centralized dashboard for managing multiple properties.
Why It Stands Out
Hemlane combines comprehensive property management tools with 24/7 support, ensuring landlords have everything they need to succeed. Its rental advertising service is particularly valuable for landlords managing multiple properties.
Who It’s Best For
Independent landlords, small property management companies, and anyone seeking an all-in-one solution.
2. Buildium
Overview
Buildium is a professional-grade property management platform offering a wide range of tools for residential and mixed-use property managers.
Key Features
- Automated rent collection and accounting, making it easy to collect rent payments and manage finances.
- Mobile app for on-the-go management.
- Online tenant applications and lease signing.
Why It Stands Out
Its built-in accounting features make it ideal for landlords managing complex portfolios or those who prefer detailed financial reporting.
Who It’s Best For
Mid-sized property managers and landlords with a mix of residential and commercial properties.
Overview
AppFolio is a cloud-based property management software designed for larger portfolios, offering tools to handle everything from leasing to maintenance.
Key Features
- Online payments and automated late fees, allowing landlords to collect rent online and manage payments efficiently.
- Maintenance request tracking.
- Marketing tools for vacant units.
Why It Stands Out
Its scalability and robust reporting tools make it a favorite among property managers overseeing large portfolios.
Who It’s Best For
Professional property management companies and landlords managing over 100 units.
4. Rent Manager
Overview
Rent Manager is known for its flexibility and is tailored for property managers handling medium to large portfolios.
Key Features
- Customizable reporting and rental property accounting tools to manage finances and track expenses.
- Integrated work order and maintenance tracking.
- Online payment processing.
Why It Stands Out
Its ability to integrate with third-party tools and customize workflows makes it highly adaptable.
Who It’s Best For
Property managers seeking customizable software.
5. Yardi Breeze
Overview
Yardi Breeze offers a user-friendly platform designed to simplify property management while providing powerful tools to landlords and managers.
Key Features
- Online payment processing.
- Tenant and lease tracking.
- Automated workflows for routine tasks.
Why It Stands Out
Its clean, intuitive design ensures even novice users can get up and running quickly, making it ideal for both new and experienced property owners without sacrificing advanced features.
Who It’s Best For
Landlords seeking an easy-to-use platform with comprehensive tools.
6. Innago
Overview
Innago is a free property management software solution that's ideal for independent landlords and small portfolios.
Key Features
- Online payments and tenant screening.
- Maintenance tracking.
- Customizable lease agreements.
Why It Stands Out
Innago's free model makes it highly accessible, and its straightforward design ensures landlords can focus on property management without unnecessary complications.
Who It's Best For
Landlords managing small portfolios who want a cost-effective solution.
7. DoorLoop
Overview
DoorLoop is an all-in-one property management solution with a sleek design and robust functionality.
Key Features
- Built-in accounting tools.
- Online payments and tenant screening.
- Mobile app for on-the-go management.
Why It Stands Out
DoorLoop’s modern interface and customizable workflows make it a standout option for tech-savvy landlords.
Who It’s Best For
Landlords looking for a flexible, modern software platform. DoorLoop is an excellent choice for property owners seeking a versatile solution to streamline their property management operations.
8. TurboTenant
Overview
TurboTenant offers affordable, easy-to-use tools that simplify property management for landlords.
Key Features
- Free tenant screening and rental applications.
- Online rent collection, allowing landlords to collect rent payments online easily.
- Marketing tools for vacant units.
Why It Stands Out
Its free tenant screening and marketing features make it particularly appealing to budget-conscious landlords.
Who It’s Best For
Independent landlords seeking a cost-effective solution.
9. TenantCloud
Overview
TenantCloud provides a cloud-based property management platform with a suite of features designed to save landlords time and effort.
Key Features
- Online rent payments and tracking.
- Maintenance request management.
- Marketing tools for vacant properties.
- Comprehensive rental property accounting tools to manage finances and track expenses.
Why It Stands Out
TenantCloud’s comprehensive suite of tools and cloud-based accessibility make it ideal for landlords managing properties remotely.
Who It’s Best For
Landlords looking for cloud-based solutions to streamline management tasks.
10. Rentec Direct
Overview
Rentec Direct offers property management software designed for professional landlords and property managers.
Key Features
- Tenant screening and background checks.
- Online payments and accounting tools.
- Customizable reporting.
Why It Stands Out
Its detailed reporting tools and robust functionality cater to landlords managing large and complex portfolios.
Who It's Best For
Professional landlords and property managers seeking advanced reporting and accounting features.
Overview
Zillow Rental Manager is an easy-to-use platform that helps landlords manage rental listings, applications, and tenants all in one place. Its connection to Zillow’s massive rental marketplace makes it a popular choice.
Key Features
- Online rental applications and tenant screening.
- Automatic rent payments and tracking.
- Free rental listing syndication to Zillow and partner sites.
Why It Stands Out
Zillow Rental Manager leverages Zillow’s powerful rental marketplace to maximize property visibility, making it easier for landlords to find tenants quickly.
Who It’s Best For
Landlords focused on tenant acquisition and managing smaller portfolios. Zillow Rental Manager is perfect for property owners focused on tenant acquisition and managing smaller portfolios.
12. RentRedi
Overview
RentRedi is an affordable property management solution designed to help landlords streamline their operations without breaking the bank. Its simple interface makes it great for those new to property management software.
Key Features
- Mobile-friendly app for on-the-go management.
- Online rent collection with auto-pay options, making it easy to collect rent payments.
- Tenant screening, lease signing, and maintenance tracking.
Why It Stands Out
RentRedi’s affordability and ease of use make it an excellent option for landlords who want reliable tools without a steep learning curve.
Who It’s Best For
New landlords and small portfolio owners seeking an intuitive and cost-effective solution.
Choosing the Right Landlord Software
The right landlord software can transform how you manage your rental properties, saving time and improving tenant satisfaction. Whether you’re an independent landlord or running a property management business, the right software can transform how you manage your rental properties.
Ready to Get Started?
Hemlane offers a free 14-day trial so you can experience firsthand why it’s the best landlord software on the market. Sign up today and take your property management to the next level!
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