The Best Property Management Software for Small Landlords

Being a small landlord is no small feat. Whether you're managing a handful of single-family rentals or a dozen multifamily units, you're juggling tenant communication, rent collection, maintenance requests, lease renewals, and more—all without the resources of a full property management company.

That's where property management software comes in. The right tool can help you streamline your workflow, stay organized, and even grow your rental business—all while saving you time and reducing costly errors.

In this guide, we’ll explore the 15 best property management software options for small landlords in 2025. We’ll highlight the standout features of each platform, how they compare, and which ones are best suited for your unique needs. Whether you're just starting out or looking to upgrade your current system, you'll find the right fit here.

Key Features to Look For in Property Management Software

Not all property management tools are built with small landlords in mind. Some are overloaded with features you may never use, while others leave out crucial basics. Here's what you should prioritize:

• Online Rent Collection: Ensure tenants can pay online with options for bank transfer, credit card, or autopay. Bonus points for automatic late fees and reminders.
• Tenant Screening: Look for software that includes background checks, credit reports, and eviction history to help you find reliable tenants.
• Lease Management & E-signatures: Streamline the move-in process with customizable lease templates, electronic signatures, and document storage.
• Maintenance Requests: Tenants should be able to easily submit requests, and you should be able to track, assign, and resolve them in one place.
• Accounting & Reporting: Basic bookkeeping features like income/expense tracking, tax reporting, and integration with tools like QuickBooks can be lifesavers.
• Listing & Marketing Tools: If you're filling vacancies yourself, built-in listing syndication to sites like Zillow or Apartments.com is a must-have.

These features form the backbone of a solid property management system—and each of the 15 platforms we highlight below delivers on some or all of these must-haves.

Top 15 Property Management Software for Small Landlords

1. Hemlane

Best for: Landlords who want a balance of automation and human support

Hemlane is built specifically with small- to mid-sized landlords in mind. It offers a full suite of tools to manage rental properties from end to end—including marketing, tenant screening, lease tracking, rent collection, and maintenance coordination.

What makes Hemlane stand out is its hybrid approach: you get modern property management tools and the option to add local leasing and repair support. Whether you're managing your rentals hands-on or from out of state, Hemlane keeps you covered.

Key features:

• Rent collection with automatic late fees
• Maintenance request tracking with vendor coordination
• Tenant screening and lease management
• U.S.-based customer support and compliance reminders

Visit Hemlane

2. TurboTenant

Best for: DIY landlords looking for a free, easy-to-use platform

TurboTenant offers a free property management solution that's funded by tenant-paid services. It helps landlords advertise rentals, collect applications, screen tenants, and accept rent—all from a clean, user-friendly dashboard.

If you're on a budget or just managing a few units, TurboTenant’s zero-cost pricing and built-in marketing tools make it a strong contender.

Key features:

• Syndicated listings to sites like Zillow and Realtor.com
• Built-in tenant screening with credit, criminal, and eviction reports
• Free rent collection and late fee customization
• Lease templates and e-signatures

Visit TurboTenant

3. RentRedi

Best for: Landlords who manage properties on the go

RentRedi is a mobile-first property management app designed for landlords who want a simple, all-in-one tool. With unlimited properties and tenants under one flat rate, it’s great for landlords scaling their portfolios or managing multiple units.

The platform also offers unique features like customizable applications and maintenance coordination through video, making it a tech-savvy choice.

Key features:

• Unlimited units and tenants
• Mobile app with rent collection, screening, and maintenance tools
• Tenant auto-pay and credit reporting
• Free educational resources and landlord coaching

Visit RentRedi

4. TenantCloud

Best for: Landlords who want flexibility and customization

TenantCloud offers a customizable suite of tools for landlords managing up to a few hundred units. From accounting and lease management to service reminders and tax reporting, it’s a feature-rich platform that scales as your needs grow.

Its free tier makes it a popular choice for landlords who want to test the waters before committing to a paid plan.

Key features:

• Rental listing syndication and lead tracking
• Online rent collection and invoicing
• Maintenance tracking and vendor management
• Accounting with tax-ready reports

Visit TenantCloud

5. Stessa

Best for: Landlords focused on financial reporting and bookkeeping

Stessa specializes in automating income and expense tracking, making it a top choice for landlords who care about clear, organized finances. While it doesn’t offer lease signing or tenant communication, it excels as a financial dashboard and tax prep tool.

Plus, it’s completely free to use, making it a fantastic addition alongside other tools.

Key features:

• Real-time financial tracking and performance insights
• Mileage and expense tracking via mobile app
• Schedule E tax reporting
• Integrated banking and automated receipt scanning

Visit Stessa

6. Buildium

Best for: Landlords managing multiple properties who want professional-grade tools

Buildium offers a full-service platform designed for landlords, property managers, and associations. It’s more robust than some alternatives, making it ideal for small landlords planning to scale.

The software includes accounting, leasing, maintenance, and even association management tools. It may be more than a brand-new landlord needs, but if you're looking to grow your portfolio, it's a strong long-term option.

Key features:

• Full accounting and bookkeeping tools
• Online rent payments and lease renewals
• Maintenance tracking with vendor portal
• Rental listings and application management

Visit Buildium

7. AppFolio

Best for: Tech-savvy landlords with mid-to-large portfolios

AppFolio is a powerful platform with a reputation for innovation, offering advanced automation, AI leasing tools, and integrated accounting. It's best suited for landlords with 50+ units who want scalable solutions.

AppFolio can be overkill for very small landlords, but if you're planning to manage a growing portfolio, it provides all the tools you’ll need in one place.

Key features:

• AI leasing assistant and online showings
• Comprehensive accounting with bank reconciliation
• Maintenance request tracking and work order management
• Marketing tools with listing syndication

Visit AppFolio

8. DoorLoop

Best for: Landlords looking for customization and flexibility

DoorLoop offers a clean, modern interface and customizable workflows that appeal to landlords who want more control over how they manage rentals. It supports residential, commercial, and student housing—all under one platform.

Its features are deep but still user-friendly, making it a great pick for both beginners and experienced landlords.

Key features:

• Customizable lease templates and tenant portals
• Rent collection with auto-pay and reminders
• Maintenance requests with file attachments and tracking
• Bank-grade security and mobile access

Visit DoorLoop

9. Rentec Direct

Best for: Landlords who want robust features with a straightforward layout

Rentec Direct is a full-featured platform that offers tenant and lease management, online rent collection, and accounting tools, with an interface that's easy to navigate—even for non-tech-savvy users.

It also includes a professional website builder and supports custom domains for landlords looking to market their properties independently.

Key features:

• Tenant screening and lease tracking
• Built-in accounting and 1099 eFiling
• Online rent payments and mobile access
• Free customizable property websites

Visit Rentec Direct

10. Innago

Best for: Landlords who want a simple, cost-effective tool

Innago is completely free for landlords, offering core property management features without monthly fees. It's ideal for new landlords or those managing a handful of units.

While it doesn’t offer every premium feature available on paid platforms, it hits all the essentials—without the learning curve or price tag.

Key features:

• Online rent collection and tenant screening
• Digital lease signing and document storage
• Maintenance requests with status updates
• Automated late fees and reminders

Visit Innago

11. Landlord Studio

Best for: Landlords who want built-in accounting and expense tracking

Landlord Studio combines property management essentials with powerful accounting tools. It’s especially useful for landlords who manage their own books or want help staying organized for tax season.

The mobile app makes it easy to track expenses, log mileage, and manage tenants on the go, making it a favorite for hands-on landlords.

Key features:

• Income and expense tracking with receipt capture
• Online rent collection with auto reminders
• Mileage tracking and Schedule E reporting
• Lease tracking and tenant communication tools

Visit Landlord Studio

12. Yardi Breeze

Best for: Landlords who want enterprise-level tools in a simplified format

Yardi Breeze is the more user-friendly version of Yardi’s robust property management suite. It offers essential tools in a clean interface, without the complexity of larger platforms.

It’s a great option for landlords with small to midsize portfolios who want advanced functionality without the overwhelm.

Key features:

• Built-in marketing and listing syndication
• Online rent collection and lease renewals
• Accounting and financial reporting
• Maintenance tracking and vendor management

Visit Yardi Breeze

13. ManageCasa

Best for: Landlords looking for a cloud-based, all-in-one platform

ManageCasa offers a modern cloud-based interface for landlords and property managers, combining leasing, accounting, communication, and document storage.

It’s particularly appealing for landlords who want a lightweight, intuitive solution with transparent pricing and the option to scale.

Key features:

• Digital lease agreements and online payments
• Expense tracking and maintenance request portal
• Tenant communication tools and document sharing
• Free plan available for up to 3 units

Visit ManageCasa

14. RentSpree

Best for: Landlords focused on tenant screening and applications

RentSpree specializes in the front end of the rental process—helping landlords attract and vet tenants. It offers one of the easiest ways to collect applications, run background checks, and get a sense of a renter’s reliability.

While it doesn’t include lease management or rent collection, it’s a great companion tool for landlords who use spreadsheets or other systems to manage the rest.

Key features:

• Online rental applications with e-signatures
• Credit, background, and eviction reports
• Integration with listing platforms
• No cost to landlords—tenants pay screening fees

Visit RentSpree

15. Re-Leased

Best for: Landlords managing mixed-use or commercial portfolios

Re-Leased is a cloud-based platform that supports residential, commercial, and mixed-use properties. It includes high-level automation and integrates seamlessly with accounting platforms like QuickBooks and Xero.

Its dashboard view and task automation make it ideal for landlords who want detailed oversight and modern workflow tools.

Key features:

• Custom dashboards and portfolio overviews
• Automated rent reminders and lease events
• Maintenance tracking and contractor coordination
• Accounting integrations for streamlined finances

Visit Re-Leased

Property Management Software Comparison Chart

Software Overview

Feature Comparison

Finding the Right Fit for Your Rental Business

The best property management software for small landlords isn’t one-size-fits-all—it depends on your portfolio size, tech comfort level, and how hands-on you want to be. Whether you’re looking for a free tool to get started or a comprehensive platform to scale your operations, there’s a solution on this list that can meet your needs.

If you’re searching for a platform built specifically for independent landlords who want flexibility, automation, and top-tier support, Hemlane is a standout choice. With tools for leasing, rent collection, maintenance, and even local agent support, it’s designed to grow with your business—without overcomplicating your workflow.

Ready to take the stress out of property management?

Start your free trial with Hemlane today.