The Best Rental Property Management Software in 2025

Managing rental properties is no longer just about collecting checks and keeping up with maintenance—it’s a business that thrives on organization, efficiency, and timely communication. Whether you're an individual landlord with a handful of units or a property manager overseeing dozens of rentals, the right property management software can make all the difference.

Rental property management software helps streamline day-to-day tasks like rent collection, property maintenance tracking, tenant screening services, and lease management. In today’s market, many platforms also offer automated workflows, mobile access, and powerful integrations to keep everything running smoothly—no matter where you are.

With dozens of tools on the market, how do you know which one is right for your business? We’ve curated a list of the 15 best rental property management software platforms in 2025, reviewing their key features, pricing, and best use cases. Whether you're looking for an all-in-one solution or a free tool to get started, there's something here for every type of landlord.

What to Look for in Rental Property Management Software

The best rental property management software isn’t just about automating tasks—it’s about choosing a platform that fits the way you do business. Whether you're managing a few single-family homes or a growing portfolio of multifamily units, the right features can save you time, reduce manual errors, and improve tenant satisfaction.

Here are the key features to prioritize:

1. Online Rent Collection

Look for tools that allow tenants to pay rent online via bank transfer, debit/credit card, or ACH. The best platforms include automated late fees, reminders, and the ability to track payment history.

2. Maintenance Management

A solid software platform should let tenants submit maintenance requests digitally and allow you to assign and track repairs from one dashboard. Some even allow for photos, vendor coordination, and real-time status updates.

3. Tenant Screening

Tenant screening tools should include background checks, credit reports, income verification, and eviction history to help you find reliable tenants and reduce turnover.

4. Lease Management and E-Signatures

Make sure the platform offers digital leases, e-signature capabilities, and document storage. This helps streamline your lease management and keeps everything in one place.

5. Financial Reporting and Accounting

Robust platforms offer accounting, income and expense tracking, automated reporting, and even Schedule E tax prep. Bonus if it integrates with accounting tools like QuickBooks or Xero.

6. Vacancy Marketing

If you’re filling vacancies yourself, built-in syndication to popular listing sites (like Zillow, Apartments.com, or Realtor.com) can save you hours of work.

7. Scalability

Some tools are better for small landlords; others are built for large portfolios. Choose one that not only fits your current needs but can grow with you.

8. Mobile Access

Cloud-based platforms with mobile apps let you manage properties on the go, giving you flexibility and real-time insight wherever you are.

9. Customer Support and Onboarding

Look for providers with accessible, knowledgeable support teams—especially if you're new to property tech. Many also offer training libraries and onboarding services to help you get up and running quickly.

The 15 Best Rental Property Management Software Platforms in 2025

1. Hemlane

Best for: Small to mid-sized landlords managing rentals remotely

Hemlane is a rental property management software platform designed for landlords who want to automate their rental operations while still maintaining a human touch. It includes all the must-have features—rent collection, leasing tools, maintenance coordination—and uniquely offers local agent support for showings and inspections.

Whether you're a DIY landlord or expanding your portfolio, Hemlane scales with you without adding unnecessary complexity.

Key features:

• Rent collection, lease tracking, and tenant communication
• Maintenance request coordination and vendor management
• Marketing syndication to over 30 listing platforms
• Local leasing and repair agents available as add-ons

Pricing: Starts at $30/month

Visit Hemlane

2. Buildium

Best for: Property managers handling multifamily or association units

Buildium is a robust platform built for property managers and growing landlords. It offers a full suite of features including accounting, maintenance tracking, tenant screening, and even homeowner association (HOA) management.

Its user interface is clean and intuitive, making it easier for teams to collaborate while managing multiple properties.

Key features:

• Property accounting and financial reporting
• Online rent collection and lease renewals
• Maintenance management with vendor portal
• Built-in tenant and owner portals

Pricing: Starts at $55/month

Visit Buildium

3. AppFolio

Best for: Medium to large portfolios looking for automation

AppFolio is a powerful platform with advanced automation, AI leasing tools, and real-time performance dashboards. It’s designed for landlords and managers handling larger portfolios, especially those who need deep reporting, accounting, and operational control.

AppFolio also offers separate products for residential, commercial, and community associations.

Key features:

• AI leasing assistant and online applications
• Fully integrated accounting with bank reconciliation
• Maintenance request tracking and mobile inspections
• Owner reporting and performance dashboards

Pricing: Starts at $1.40/unit/month (minimum monthly fee applies)

Visit AppFolio

4. Rent Manager

Best for: Versatile portfolios with both residential and commercial properties

Rent Manager is a highly customizable software solution ideal for landlords and property managers who want total control over their workflows. It’s especially good for mixed portfolios, with tools for marketing, maintenance, accounting, and tenant communications.

It also offers desktop and cloud-based versions, which is unique in this category.

Key features:

• CRM, accounting, and budgeting tools
• Online rent collection and automated communications
• Service requests with vendor integration
• Optional website design and marketing tools

Pricing: Custom pricing

Visit Rent Manager

5. Yardi Breeze

Best for: Mid-sized landlords who want simplicity without sacrificing features

Yardi Breeze is a modern, user-friendly version of Yardi’s more complex enterprise platform. It includes tools for leasing, rent collection, maintenance, and accounting—all in a clean, easy-to-navigate dashboard.

This software strikes a balance between depth and ease of use, making it a great option for landlords scaling up from simpler tools.

Key features:

• Marketing and lease execution
• Maintenance tracking and vendor coordination
• Online payments and late fee automation
• Financial reporting and dashboards

Pricing: Starts at $100/month

Visit Yardi Breeze

6. DoorLoop

Best for: Landlords and managers who want customization and fast onboarding

DoorLoop is a modern, all-in-one property management platform known for its ease of use, fast setup, and flexibility. It supports residential, commercial, student housing, and more—making it a strong choice for landlords with a diverse portfolio.

Its mobile-friendly interface and customizable workflows help streamline everything from rent collection to maintenance.

Key features:

• Custom lease templates and e-signatures
• Accounting with built-in financial reports
• Maintenance tracking with vendor communication
• Tenant portal and mobile access

Pricing: Starts at $69/month

Visit DoorLoop

7. TenantCloud

Best for: Cost-conscious landlords looking for flexible pricing

TenantCloud offers a generous free tier and robust features for landlords managing up to a few hundred units. It includes everything from rent collection and tenant screening to accounting and maintenance tracking.

Its tiered pricing model makes it a great fit for both small-scale landlords and those who plan to grow.

Key features:

• Online applications and background checks
• Rent collection and recurring invoicing
• Maintenance requests and reminders
• Income/expense tracking and tax reporting

Pricing: Free plan available; paid plans start at $15/month

Visit TenantCloud

8. Rentec Direct

Best for: Landlords who want solid features in a simple interface

Rentec Direct offers a comprehensive set of tools wrapped in a straightforward, easy-to-use dashboard. It includes tenant and lease management, online rent payments, accounting, and even a website builder for marketing your rentals.

It’s an excellent choice for landlords who don’t want to compromise on functionality but value ease of use.

Key features:

• Rent tracking and payment processing
• Full general ledger accounting and 1099 eFiling
• Tenant screening with credit, criminal, and eviction reports
• Property website builder

Pricing: Starts at $45/month

Visit Rentec Direct

9. Innago

Best for: Landlords who want a high-quality free option

Innago is a free property management platform built with small landlords in mind. Despite the price tag (or lack thereof), it includes core features like rent collection, tenant screening, lease signing, and maintenance management.

Because landlords don’t pay to use Innago (tenants cover screening/reporting fees), it’s ideal for those just starting out or managing a handful of units.

Key features:

• Digital leases and e-signatures
• Online rent payments and late fee automation
• Maintenance ticketing system
• Tenant screening with credit and eviction checks

Pricing: Free for landlords

Visit Innago

10. Landlord Studio

Best for: Landlords focused on bookkeeping and tax prep

Landlord Studio is a lightweight, mobile-first tool designed for landlords who want powerful accounting features with essential property management tools. You can track income, expenses, and mileage—all while collecting rent and managing tenants.

Its interface is especially appealing to DIY landlords who want to stay organized come tax season.

Key features:

• Rent collection and recurring invoicing
• Expense tracking with receipt uploads
• Mileage tracking and Schedule E reporting
• Mobile app for property management on the go

Pricing: Starts at $12/month

Visit Landlord Studio

11. Avail

Best for: Independent landlords managing a few units

Avail offers a user-friendly platform focused on landlords with smaller portfolios. It includes free tools for listing properties, screening tenants, collecting rent, and managing maintenance—making it perfect for DIY landlords.

Its intuitive dashboard and educational content make it especially welcoming for first-time landlords.

Key features:

• Syndicated listings and rental applications
• Tenant screening and credit/background checks
• Online rent collection and payment reminders
• Lease templates and e-signatures

Pricing: Free plan available; paid upgrades for additional features

Visit Avail

12. SimplifyEm

Best for: Landlords who want a budget-friendly, no-frills tool

SimplifyEm is designed to make property management simple and affordable. While it may not have the sleek interface of newer platforms, it covers the essentials—like rent tracking, tenant management, and financial reporting—at a competitive price.

It’s a good choice for landlords who value function over flash.

Key features:

• Online rent tracking and payment history
• Tenant and lease management
• Expense tracking and accounting reports
• Reminder system for tasks and deadlines

Pricing: Starts at $25/month

Visit SimplifyEm

13. Propertyware

Best for: Single-family rental portfolios at scale

Propertyware is tailored specifically to single-family rental operators who manage a large number of properties. It offers powerful customization options, integrations, and reporting tools that cater to professional property managers.

Though it has a steeper learning curve, it’s built for scale and depth.

Key features:

• Owner and tenant portals
• Advanced maintenance management
• Customizable workflows and field templates
• Full accounting suite with reporting tools

Pricing: Custom pricing

Visit Propertyware

14. MRI Software

Best for: Enterprise property management and commercial portfolios

MRI Software is an enterprise-grade platform offering a wide range of modules for residential, commercial, and mixed-use properties. It's especially strong in asset management, lease administration, and facilities oversight.

Its flexibility and deep customization make it a top choice for property management companies and institutional investors.

Key features:

• Lease administration and document management
• Automated workflows and compliance tracking
• Advanced accounting and performance reporting
• Integration with popular ERP systems

Pricing: Custom pricing

Visit MRI Software

15. Re-Leased

Best for: Cloud-based portfolio management with accounting integrations

Re-Leased is a modern, cloud-first property management platform designed for commercial and mixed-use portfolios. It shines in accounting, task automation, and reporting—and integrates seamlessly with QuickBooks and Xero.

It’s especially useful for landlords who prioritize clean financials and workflow transparency.

Key features:

• Maintenance and task automation
• Tenant communication tools
• Calendar-driven reminders and dashboards
• Native integration with Xero and QuickBooks

Pricing: Custom pricing

Visit Re-Leased

Rental Property Management Software Comparison

Software Overview

Feature Comparison

Find the Right Software for Your Rental Business

The rental property management software market is more dynamic than ever, with tools designed to fit every type of landlord—from the hands-on DIYer managing two units to enterprise teams overseeing hundreds. The key to choosing the right platform is knowing your needs: Are you looking for a free, easy-to-use option? Do you need robust accounting and automation? Or are you scaling fast and need enterprise features?

No matter your goals, there's a solution on this list that can help you stay organized, streamline your workflow, and build a better rental business. If you're looking for a balance of ease, scalability, and support—Hemlane remains one of the most well-rounded platforms on the market.

Ready to level up your rental management?

Start your free trial with Hemlane and see how it can transform the way you manage rentals.